Terms and Conditions

Entry Conditions

The following conditions apply to all international students undertaking a program of study at the Canberra Institute of Technology.  Clause 1 is only applicable to people on a student visa.

In signing your Letter of Offer you agree to be bound by these conditions.

You need to read, understand and agree to abide by the following conditions:

1. Student Visa Conditions

1.1.    You must abide by the student conditions of your student visa relating to tuition and material fees, course performance, class commitment (and maintain a valid enrolment for your chosen course of study), work rights and good conduct and where applicable the course attendance requirement of 80% at the Canberra Institute of Technology (CIT). If you are judged to have not complied with these visa conditions, CIT is required to notify the Australian Government immigration authorities. This may result in cancellation of your student visa and you may be required to return to your home country. 

1.2.    You must also notify CIT within 7 days of your arrival in Australia of your current residential address and must advise any changes of address within 7 days. CIT is required by law to keep your residential address so you can be contacted if you do not satisfy course requirements. If you do not abide by this condition, you may not be aware of any such contact by CIT. This situation may lead to the cancellation of your student visa. CIT will monitor your “Academic Performance and Attendance” in accordance with the relevant CIT policies.
1.3.    Under the “International Student Compliance with ESOS Act Policy”  CIT reserves the right to provide to the Australia Government your personal and contact details, course enrolment details and any changes and circumstances of any suspected breach of your student visa conditions.
1.4.    The ‘default date’ as shown on the Letter of Offer, is the final day for entry to this program.  If you do not commence studies by this date you are in default of your student visa conditions and CIT is obliged to report this default within 5 business days to the Australian Government immigration authorities.

2. Release of Information

2.1.    The information provided in this Application is required by the Australian Government Department of Education and the Australian Government Department of Immigration and Border Protection (DIBP) as evidence of enrolment in a course registered on the Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS)

2.2.    The offer of place and enrolment of the student must be made in accordance with the provisions of the Education Services for Overseas Students (ESOS) Act 2000; the ESOS Regulations 2001 and the National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students (The National Code 2007).

2.3.    This information will be made available to other Australian Commonwealth, State or Territory government agencies. Information will include personal and contact details, course enrolment details and changes, and the circumstance of any suspected breach by the student of a student visa condition

2.4.    Information regarding your attendance and academic progress may also be made available to your sponsor if the sponsorship is through your own Government or an Australian Government agency.  For example the Endeavour or Australia Awards Scholarships programs.

3. Payment of Tuition Fees and Other Expenses

3.1.    If your application is successful for entry to a CIT program, the International Services Unit will forward a Letter of Offer (LOO) that will outline the details of your course. This will include the name, duration and total fees for your course of study. To accept the offer of place into your program, you will need to sign the Letter of Acceptance and Entry Conditions forms that are included in your LOO. In addition to this, tuition fees of one study period (ie. one semester or a minimum of 20 weeks tuition if you are undertaking more than 20 weeks of an English Language program) will be required as prepayment in advance of studies. If you are intending to study on an Australian Student Visa then you will also need to pay Overseas Student Health Cover for the full duration of your student visa.

3.2.    Where the course duration is more than 24 weeks, as per ESOS compliance, payment of a study period or one semester of tuition fees only will be required prior to commencement of studies.  If your offer includes English Language training as well as an academic program, payment of the English program plus one semester of the academic program fees will be required. In the case where there is more than 20 weeks of English Language Training prior to commencement of the academic program, payment of the first 20 weeks tuition for the English program is required.

3.3.   If you are applying to access CIT’s current approval for applications to be processed under the Streamlined Visa Processing (SVP) arrangement through the Department of Immigration and Border Protection, then additional fees are payable. If you are applying for a degree level program, the first twelve months of fees are payable on acceptance into the program. If you are applying for a study pathway that includes an advanced diploma level program (as per SVP requirements) then the first semester of fees (certificate level) and a non-refundable deposit is payable on acceptance into the program. If you withdraw from studies at CIT, the non-refundable deposit will not be refunded for either degree or advanced diploma level programs. When you have achieved entry to the final stage of your advanced diploma or degree level program, the non-refundable deposit will be transferred to your final semesters’ tuition fees.

3.4.    The balance of fees payable for each subsequent study period will be invoiced in advance and payable 2 weeks prior to the commencement of each study period. The details of payment for each study period as per ESOS compliance are outlined in your Letter of Offer. Failure to pay by the due date will attract a late fee of A$250 and will be a breach of your student visa requirements. If you fail to pay your fees by the due date because you did not receive your invoice due to a change of address and CIT/ISU were not advised of the change of address, the late fee will still be payable. If you wish to discontinue your studies at CIT, you must provide written notice to the ISU at least 14 days prior to the commencement of each study period. (ie. semester start date or English start date). If you have commenced studies under an SVP offer, withdrawal from studies will have additional financial commitments (see 3.3) and may have visa consequences.

3.5.    You are responsible for your tuition fees, text books, stationery and any material fees relevant to your course. You are also responsible for accommodation and living expenses and for the purchase of your own text books and stationery while doing the course. Fees are correct at the time of offer but are subject to review on an annual basis. The information regarding additional fees is outlined in each course entry on the website. 

3.6.    The Australian Government require international students to demonstrate their capacity to pay for their studies as per their Letter of Offer prior to a student visa being granted.  If you fail to pay your fees by the due date for any subsequent study period, financial hardship will not be considered unless this can be verified.

For more information see Payment Options, Fees and Refunds.

4. Changes to Tuition Fees  

4.1.    CIT reserves the right to undertake a review of the tuition fees charged in any program offered to international students. The tuition fees and OSHC fees listed in the LOO are current at the time of issue but are subject to change. Prior to acceptance of your LOO, please contact the ISU Admissions team to confirm fees payable. 

5. Additional Fees 

5.1.    If you are required to repeat subjects to complete your course and those subjects are in a part time study load, then pro-rata fees will apply. Additional charges will apply if you do not complete your course level within the course duration as specified in your LOO. Fees will be charged at the current fee rate applicable at the time of study (i.e. current year of enrolment).

5.2.    Program fees which appear in the Letter of Offer are for the program/s identified only.  If you study more than one qualification in any one study period you will be charged additional fees based on the additional subjects chosen.

6. Overseas Student Health Cover

6.1.    As a condition of your student visa, you must maintain health insurance cover by an approved Overseas Student Health Cover Scheme for the duration of your visa. CIT’s current recommended OSHC insurer is Allianz Global. Under Allianz Global’s scheme, your health insurance policy will cover you and your dependants against basic medical and hospital expenses in Australia. This cover will be for the duration of your visa. Premiums must be paid before you can be issued with a Confirmation of Enrolment Form (COE). If you have coverage from an alternative OSHC provider, evidence of this coverage must be produced before a COE can be issued. If you arrive in Australia prior to your commencement date (as stated in your LOO), additional OSHC fees may apply.

7. Refund of Tuition Fees

7.1.    The Institute will refund all tuition payments if your course is cancelled.

7.2.    The Institute will refund all payments other than the Administration fee of A$250 if you are unable to obtain a student visa to arrive in Australia to commence your course. In this case the refund will only be paid if written evidence of the refusal has been provided by the Australian Department of Immigration and Border Protection or in-country Embassy or High Commission.

7.3.    The Institute will consider a pro-rata refund of fees, if your student visa application is refused after you have commenced your course. A pro-rata refund of tuition fees paid will be considered (less any Education Agent's fees applicable). Any OSHC fees paid must be recovered directly from the OSHC provider.

7.4.     If you fail to gain a student visa based on providing either verbal or written fraudulent or misleading information to an Australian visa office or officer, only 50% of the tuition fees paid in advance will be refunded. In addition to this a $250 Administration charge is also applicable.

7.5.    The Institute will consider a refund of tuition fees if written evidence is provided by the Australian Department of Immigration and Boarder Protection regarding an unsuccessful visa lodgement. We will not consider a refund of fees if either verbal or written fraudulent or misleading information is identified as the reason for application rejection. This is for Australian on-shore applicants only.

7.6.    The Institute will refund all tuition payments other than the Administration fee of A$250 (and Education Agent's fees applicable) if you cancel your enrolment in writing 14 days before the agreed course commencement date as stated on your Letter of Offer. A refund will not be paid if you fail to give at least 14 days’ notice of cancellation of our enrolment or if the course commencement date as stated on your Letter of Offer has passed.

7.7.    If you have arrived in Australia under CIT’s approved access to the Department of Immigration and Border Protection’s SVP process for Higher Education or Advanced Diploma programs, the non-refundable deposit paid on acceptance will not be refunded if you withdraw from studies at CIT

7.8.    In the case of an English language program where you have already commenced studies, a refund of tuition fees may only be granted if notice in writing of a withdrawal from studies is received 14 days prior to the commencement of the agreed course start date as per your LOO. In this case, a refund may be granted less an administration fee of A$250 plus Education Agent’s fee if applicable.

7.9.    A refund is not payable if the student has received a Letter of Offer with discounted English fees when either the student commences their program after the agreed course start date or for part time studies to complete their program.

7.10.    Where a student has been granted a deferral of commencement in their course due to a delay in their visa grant, tuition fees paid would be transferred to the subsequent semester. Where the student fails to take up the place in the subsequent semester, a refund of fees will only be granted if the student’s visa is refused. However, if either verbal or written fraudulent or misleading information has been provided to the Australian Visa office and is the reason for the visa refusal then the 50% rule applies.

7.11.    Where a deferral has been granted during the course of study as per CIT's deferral policy, any transfer of fees granted will be credited to the subsequent semester. If the student fails to return to studies after the approved deferral period no refund of fees will apply. 

7.12.    In the case of an approved transfer to another Australian Institution, allowable refunds will only be paid to the student.

7.13.    No refunds will be paid to third parties unless a third party is identified by the applicant at the time of refund request.

7.14.    All refunds are made in Australian dollars.

7.15.    In the case of a refund agreed to by the Institute for a student returning home, the refund will be sent after the Institute is satisfied that you have left Australia. Evidence of travel will be required.

7.16.    Please allow 28 working days, from when all documentation is received, to receive your refund.

7.17.    This agreement does not remove the right to take further action under Australia’s consumer protection law.

For more information see Payment Options, Fees and Refunds.

8. Incorrect, Incomplete or Misleading Information

8.1.    CIT/ISU have the right to vary or revise any decision regarding this application if information provided is found to be incorrect, incomplete, misleading or fraudulent.  Only the applicant is to sign the Letter of Offer agreement, anyone else signing the agreement would be considered fraudulent.

9. Cancellation, withdrawal or “fast tracking” of your program

9.1.    You must provide ISU notice in writing, that you are withdrawing from your program at least 14 days prior to the commencement of each ‘agreed course start date’ or subsequent study period as per your LOO. You are still responsible for your fees regardless of whether you enrol in your subjects or not. The term “enrolled” into a program is based on your Letter of Offer and/or COE for the duration of your course/s unless you have formally withdrawn in writing and presented the withdrawal to the ISU as previously advised. Failure to give 14 days’ notice will mean that you are still responsible to pay the tuition fees for the current course study period.
9.2.    If you wish to transfer to another institution within the first 6-12 months of your principal course, the requirements of the CIT policy ‘International Students on Student Visas Transferring between registered CRICOS Providers’ must be met.
9.3.    If you have arrived in Australia under CIT’s approved access to the Department of Immigration and Boarder Protection’s SVP process, a transfer to another provider will not be considered unless the new provider is also a current SVP provider and the reasons for the transfer meet  the current CIT policy ‘International Students on Student Visas Transferring between registered CRICOS Providers Policy’.  This is to ensure you maintain a current valid visa under SVP
9.4.    If you “Fast Track” your program resulting in early completion, the full program fees still apply to receive the qualification (unless indicated).  For example, complete a 2 year program in 18 months.  In addition to this, your COE will be cancelled to reflect the actual duration of studies, which may impact on your student visa.

10. Additional qualifications

10.1.    Program fees which appear within the CIT International website are based on per qualification (unless indicated). If you study more than one qualification in any study period, you will be charged additional fees based on the additional subjects chosen. You will need to indicate at the time of application if you wish to gain more than 1 qualification.

11. Definitions or terms used within this agreement or Letter of Offer

11.1.    ‘Study period’ means, for courses other than English Language programs, one semester as outlined in the Letter of Offer.  For English Language programs a study period equates to 10-20 weeks or less.

11.2.    ‘Default’ means the failure to meet the terms or conditions of your student visa.

11.3.    ‘Default Date’ means the default date as shown in the Letter of Offer and is the final date for entry to your course.  If you do not commence studies by this date you are in default of your student visa conditions and CIT is obliged to report this default within 5 business days to the Australian Government.

12. Additional Information 

12.1.    The collection of information in relation to this application is held using ‘cloud’ based technology.

13. Declaration

You will need to sign your application form to state that you certify that the information you provided and attached is true and correct and does not contain any fraudulent documentation and understand that, if you are accepted for a place in the Canberra Institute of Technology:

13.1.    It is your responsibility to obtain a passport and visa for entry into Australia.

13.2.    You are responsible for the return air fares, health cover, accommodation and living expenses of yourself and your dependents while undertaking the course.

13.3.    You must pay the course fees by semester in advance.

13.4.    You must attend regularly and make satisfactory progress.

13.5.    You accept the terms and conditions set out above.

13.6.    You will allow the CIT International Services Unit to provide information related to your studies to your parents, guardians or scholarship provider if required.

13.7.    You consent to DIBP providing CIT with any information about your visa status from the time of your application to the time of your departure from CIT.

13.8.    You consent to CIT accessing your current visa information through the DIBP Visa Entitlements Verification Online system (VEVO) when required.

Last updated: 25 Jun 2015